Job Description:
The main role of all House of Faith employees is a children, youth, and family minister which necessitates that all applicants must be dedicated Christ followers and eager to help others grow in their faith.

The Administrative Assistant operates as receptionist, manages records and data, and enjoys being in close communication with House of Faith families and members of our community. They understand these duties are integral in the ministry to our families and partners, the hospitality extended, the maintaining of safety and accurate family/ statistical information, and functionality of day-to-day operations of House of Faith.

Reports to the Associate Director.

Responsibilities:

• Ministry
  • Reflect the character of Christ in the way we treat clients, volunteers and staff. 
  • Participate in weekly ministry programs that oversee and teach children, youth and families.  
• Administration
  • Maintain professionalism and excellence in administrative systems  
  • Identify needs and develop efficient admin processes  
  • Oversee/Create forms and mail outs  
  • Merge & print mail outs  
  • Prepare and mail bulk mail  
  • Manage office supplies and office equipment  
• Data Management
  • Enter All Data  
  • Maintain accurate individual and family information  
  • Maintain confidentiality with all people information  
  • Retrieve data as directed  
  • Produce Reports of all types  
  • Maintain Attendance records  
• Receptionist
  • Greet and direct visitors  
  • Answer Phone calls  
  • Improve efficiency of office information systems  
  • File paperwork  
  • Communicate with schools and community partners  
  • Communicate HOF info to families (on the phone, in person and in writing)  
  • All other duties as assigned by the Assistant Director and Executive Director

Applicant Requirements:

• Able to learn and be knowledgeable about HOF  
• Friendly, approachable, and hospitable  
• Detail oriented  
• Organized and able to develop organization systems  
• Able to communicate clearly in all forms 
• Proficient in Microsoft Office programs and computer proficiency over all  
• Ability to learn multiple technology software programs and be able to troubleshoot technical problems with office equipment  
• Ability to learn and use internal data systems  
• Able to sustain focus   
• Occasional travel required  
• Valid US driver license  
• Able to follow and give detailed instructions  
• Ability to train other Administrative Assistants  
• Physical Requirements:   
  • Sit/stand for long periods  
  • Be able to lift 10-25 lbs.  
  • Kneel or crouch at times.  
• 3 or more years of administrative experience (preferred)  
• Bilingual would be a great benefit  

Salary & Benefits:

• Full-Time Salaried position; paid bi-weekly, based on qualifications and experience (starting from $35,000)
• Benefits:  Simple IRA Retirement Plan, Health Benefits (Christian Health Care Ministries Medical Share & Health Reimbursement Account), Paid Time Off  

Schedule:

• School Year Schedule: 
  • Monday – 9:00am–9:00pm (2 hour lunch)
  • Tuesday – 9:00am–5:00pm
  • Wednesday & Thursday - 9:00am–6:00pm
  • Friday – 9:00am–5:00pm
• Summer schedule varies from the school year schedule based on events and programs.  
• Some programs and several special events will occur after hours and on weekends throughout the year.      
• Some events will require travel.   

Work Location:

• In Person